Council Minutes February 16th,2023

LBoT Council Meeting Minutes                                                                            Date: February 16th 2023

Attendees: Jamie Myra, Gale Fullerton, Robin Joost, Sam Eisener, Lisa Tanner, Martin Ruiz Salvador, Adam Bower Staff: Kandace Forward, Renea Babineau

CTO:   9:46 am                                                 Minutes Approval: Passed

Agenda Approval:  Passed                            Adjournment: 11:03 am

Agenda Item: Communications Policy Updates                                          Presenter: Renea and Gale

Discussion: Gale highlighted the proposed changes – allowing promotion of some commercial messaging on behalf of members in order to add value to membership, as well as a piece highlighting conduct of staff and council regarding LBoT endorsement. Some further changes were requested before voting on new policy. Discussions were also had about other potential future value add membership services.

Conclusions:

Further updates will be made to policy and circulated to Council to vote via email.

Action Items                                                                      Person Assigned                         Deadline

·         Update policy to reflect changes                    Renea                                            ASAP

and additions

Agenda Item: Membership Survey                                                                  Presenter: Jamie Myra

Discussion: The LBoT would like to run another membership survey similar to the one that we ran in 2018 but more in depth. Questions regarding members thoughts on future of LBoT as well as what the LBoT could do to add value to our membership will be added.

Conclusions: A new membership survey will be drafted by staff to get council approval on before sending out at large.

Action Items                                                                      Person Assigned                        Deadline

·         Draft New Survey                                               Renea and Kandace                  ASAP

Agenda Item: Campground Reservation System                                        Presenter: Kandace

Discussion: Kandace requested permission to add 2 new features to the campground reservation system. Text Messaging system ($85 USD per year) and a additional booking app (one time $50 USD)

Conclusions: Council agrees these two services have value, Kandace to implement them.

Action Items                                                                      Person Assigned                         Deadline

N/A

Agenda Item: Trade Shows and Conferences                                              Presenter: Kandace

Discussion: Kandace updated Council on upcoming trade shows and conferences:

South Shore Expo, held in Bridgewater. Saltscapes Spring Expo in Halifax and the Activate  accreditation program in partnership with the Fisheries Museum which will be in Newfoundland. Kandace to attend all 3

Conclusions: Kandace will be attending all 3 on behalf of LBoT to promote tourism and Lunenburg

Action Items                                                                      Person Assigned                         Deadline

N/A

Agenda Item: Atlantic Canada Cruise Association                                      Presenter: Kandace

Discussion: Kandace brings forth a request from the Fisheries Museum to split the costs of a year membership with the Atlantic Canada Cruise Association, which costs a total of approximately $4000. Discussion was held around the value of this membership and the budget constraints we are facing this year as well as potentially asking if TOL would be interested in contributing.

Conclusions: Motion to approve $2000 to give to FMA for the purposes of the Atlantic Canada Cruise Association membership fee – passed  (GF,RJ)

Action Items                                                                      Person Assigned                         Deadline

·         Ask TOL if there is interest in a 3-way             Renea                                           ASAP

split of costs