Council Minutes May 21st 2019

Minutes of Lunenburg Board of Trade Council Meeting

5pm May 21; at the LBoT Boardroom

Present:     Claude Baril, Pamela Baltzer,  Susan Corkum-Greek, Tim Lekhi, Lorne Spence, Alicia VandeSande, Willie Wells, Eva Ziegler. Guests: Renea Babineau, Kandace Forward.

Regrets:       Katherine Eisenhaur

Call to order:    5:14pm by President Tim Lekhi

Motion: (LM)    To approve agenda and set adjournment for 7pm. – All in Favour.

Motion: (JM)     Approval of minutes of the May 7 Board meeting. – All in Favour.

Open House:    Tuesday, May 28, 6-8:30pm at the Fisheries Museum Theatre. Promoted by Social Media, Email, Poster, word of mouth. Local reporter Gail Wilson to be invited.

                        Presentations from committees – 6:30 – 7:15

                                    1. Strategic Planning: (LM, SCG). Invite participation.

                                    2. Events: (JM). Role of LBoT: Facilitator for cooperation between component committees for events.

                                    3. Finance: (CB).  Budget  update.

                                    4. Bylaws: (CB). Notice of vote for proposed amendments at 2019 AGM.

                                    5. South Shore Tourism Co-op: (Donna Hatt). 2 minute video and Introduction.

                                    6. Education: (TL, KE). Winter and Spring Courses at the Blockhouse.

                                    7. Campground Improvements: (WW).

                                    8. VIC and Campground Staff Introductions: (AV).

                                    9. VIC Self Service Kiosk: (TR, LS). Link to LBoT website; Dining and Accomodations.

                                    10. Web Site (PB). General information on area businesses, attractions  and        

                                    Light food and beverage provided.

Business Arising:        Cellphone for LBoT office (JM): (Deferred from last meeting). VIC Manager  will use personal cellphone and be paid monthly stipend for costs. (Action item)

                                    Calendar suggestion for Website update. (PB): Google calendar system and  Google Docs to integrate with website.

Action Item:     Local procurement: (deferred from last meeting). Do we have a policy? Is there a maximum percentage figure we are willing to pay to source goods and services locally?

New Business:        (TL): Update from SSTA AGM – 3 year strategy.

                                    VIC Self-Serve Kiosk recommendations. (KE): Tim and Lorne presented.

                                    Questions regarding communications to members. (RB): E-Blast,  Newsletter, Cost?

                                    Draft Payment Policy for LBoT staff, (CB): Credit card; (liablity cap.-$3500); Token system cheques (2 signatures); Less than $500 -no approval (Kandace), $500 - $5000 (one signature), over $5000 (2 signatures)

Motion: (JM)     To purchase 50 locks for campground water taps. Cost: $1145.25 (Action Item) Passed?

Motion: (JM)     6:48pm. In camera discussion. Passed.

Adjournment:   7:03pm

Next Meeting; June 4 at 5pm in the Board Room.